Instant Document Search
The revolutionary document and file search tool
Imagine this in you your sales department...
Your Sales Department
receives a request to produce a sales proposal or
tender response. Someone remembers there may have
been a similar document produced some time ago that
might have relevant content that could be useful.
Reusing the content
could not only speed up production time, it may
help ensure that they cover all the relevant issues
that were solved last time. Unfortunately no one
remembers enough of the specifics about the previous
document to find it easily.
How will they find the document in
question without wasting precious time, and how
can they find any other documents with valuable
key phrases and texts ?
Check out six other business scenarios.
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Lets see
how it is done traditionally....
Traditional search options allow you to either;
-
Spend hours looking through
documents manually.
-
Use Microsoft Windows®
search utility to slowly scour all documents on the
server. Using carefully selected key words that are
potentially contained within the documents being sought.
The main drawbacks of Windows® search are;
-
The search is incredibly
slow
-
The keyword search capabilities
limit results to only files with an exact match of words.
This forces you to limit the words you use in a search.
-
The list produced doesn’t
show enough information to easily identify most likely
files.
-
Adobe PDF file contents
are not searched
-
The users PC is then fully
tied up and is unusable for almost anything else while
the search continues, which is going to take quite a
long time.
-
The server and company
network is now heavily loaded by the search request
and all other system users notice a dramatic performance
issue, for the entire duration of the search.
-
If no match is found,
the keywords must be changed or the number of keywords
reduced. Then the lengthy search starts all over again.
See the revolutionary new way....
Seratec’s Instant Document
Search tool helps you find documents in no time at all.
You can use as many key words or part words that you think
may be associated with the file or it’s text content. You
will be instantly presented with a list of results. No delay.
The list will include the
file name, location, percentage match to your criteria and
other key information to help you visually identify the
most likely files you need to look at. If no suitable match
is found, simply change or add more keywords and you will
be presented with another instant result.
From the presented list, you
can easily view any documents that you think are worth a
closer look. Simply click the link to the file, and it will
open on your machine (file security allowing).
File security is not compromised.
If you do not have access rights to open the file, you will
be advised accordingly and because you are presented with
the exact location and ownership information, you can arrange
for either your systems administrator to access the file
or contact the file owner themselves.
Instant file search is truly instant !
Your server and network are free, the file is located and
your time & efficiency maximised.
For more information on our
products and services Contact Seratec
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Six
scenarios brochure
