Central.IS  -  Instant Document Search

The revolutionary document and file search tool

Imagine this in you your sales department... Your Sales Department receives a request to produce a sales proposal or tender response. Someone remembers there may have been a similar document produced some time ago that might have relevant content that could be useful. Reusing the content could not only speed up production time, it may help ensure that they cover all the relevant issues that were solved last time. Unfortunately no one remembers enough of the specifics about the previous document to find it easily.  How will they find the document in question without wasting precious time, and how can they find any other documents with valuable key phrases and texts ? Check out six other business scenarios.

Lets see how it is done traditionally....

Traditional search options allow you to either;

1. Spend hours looking through documents manually.

2. Use Microsoft Windows® search utility to slowly scour all documents on the server. Using carefully selected key words that are potentially contained within the documents being sought.

The main drawbacks of Windows® search are;

• The search is incredibly slow

• The keyword search capabilities limit results to only files with an exact match of words. This forces you to limit the words you use in a search.

• The list produced doesn’t show enough information to easily identify most likely files.

• Adobe PDF file contents are not searched

• The users PC is then fully tied up and is unusable for almost anything else while the search continues, which is going to take quite a long time.

• The server and company network is now heavily loaded by the search request and all other system users notice a dramatic performance issue, for the entire duration of the search.

• If no match is found, the keywords must be changed or the number of keywords reduced. Then the lengthy search starts all over again.

Lets see the revolutionary new way....

Seratec’s Instant Document Search tool helps you find documents in no time at all. You can use as many key words or part words that you think may be associated with the file or it’s text content. You will be instantly presented with a list of results. No delay.

The list will include the file name, location, percentage match to your criteria and other key information to help you visually identify the most likely files you need to look at. If no suitable match is found, simply change or add more keywords and you will be presented with another instant result.

From the presented list, you can easily view any documents that you think are worth a closer look. Simply click the link to the file, and it will open on your machine (file security allowing).

File security is not compromised. If you do not have access rights to open the file, you will be advised accordingly and because you are presented with the exact location and ownership information, you can arrange for either your systems administrator to access the file or contact the file owner themselves.

Instant search is truly instant !

Your server and network are free, the file is located and your time & efficiency maximised.

For more information on our products and services Contact Seratec